How to setup the Security system in Practice 2000

Resources > Q&A > How to setup the Security system
To enable security 
  1. On your server, click Start > All Programs > Practice 2000 > Workgroup Admin
  2. Click Join button, then browse to C:\practice\system.mdw
  3. Click OK Start Practice 2000
  4. Click on Tools > User and Group accounts
  5. Select Change password and change the Admin password
To enable security on other computers
  1. On the other computers, click Start > All Programs > Practice 2000 > Workgroup Admin.
  2. Click on Join then browse to \\Server\practice\system.mdw and click OK (Server is your server’s name)

To Create User Accounts:
  1. Please do the following steps on the server. 
  2. Select the menu command Tools > Security > Users and Group Accounts
  3. Click the New button
  4. Enter the name of the user, for example RECEPTIONIST1.
  5. Enter a personal ID for the user, for example RECEPTIONIST1. This ID is for added security so that other people cannot read your data.
  6. Click OK.
  7. Determine the groups this user should belong to. The list of groups available appears on the left. The receptionists should be in the Users group, but not the Admins group. If you add an administrator, you should add both the Admins group and the Users group.
  8. Click the group desired from the list of groups available, then click ADD>>. You can add more than one group.
  9. Close the form, then quit Practice 2000. From now on, when the receptionist runs Practice 2000, they can enter RECEPTIONIST1 as the log-on name, and leave the password blank.

To change password for a user account
  1. Select the menu command Tools > Security > User & Group Accounts > Change Logon Password
  2. Enter the old password
  3. Enter a new password
  4. Type it a second time to verify. Note whether each letter of the password is uppercase or lowercase. Password is case sensitive.
  5. Close the dialog.
A user can change his password any time, using the above procedure. Admin, the privileged user, can remove the security system by changing his passwordto blank.

Groups
What a user can do now depends primarily on the groups he belongs to. There are three predefined groups of users:
  • The Users group, whose members can only do reception work and HIC Online, and cannot access Admin Tasks. HIC Online is now available in the More tab of the Main Form.
  • The Doctors group, whose members can only do reception work and see their own earnings, and cannot access Admin Tasks. The doctors’ earnings is now available in the More tab of the Main Form
  • Managers Group, who can only access HIC online, Payment Received, Overdue Accounts and Fee Scales in Admin Task
  • Admins Group, who can access everything To change the rights for a group:
  • go to Admin Tasks > Setup > Security Setting > select the group, tick the rights The Admins group and the Users group are already available by default.
  • To create the Doctors and Managers group, please:
  1. Login into P2K by an admin account Click the Tools menu, Users and Group Accounts.
  2. Click the Groups tab
  3. Click New In the Name box, type Doctors or Managers
  4. In the Personal ID box, type Doctors or Managers

To add a group to an user account:
  1. Login into P2K by an admin account
  2. Click the Tools menu, Users and Group Accounts.
  3. Chose the user account in the User Name box In the Available Group, chose the group and click Add if you want to add, or chose the group in the Member of and click Remove if you want to remove the group

To decide the group for each user:
  1. Click the Tools menu, Users and Group Accounts.
  2. Select a user. In the Member Of box, select the group (Admins, Doctors or Users) for this user

To ensure each doctor can only see his own earning:
  1. Click Admin Tasks, Advanced tab, Miscellaneous button Look for a parameter called OnlyDoctorSeeEarnings
  2. Change its value to TRUE

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